Thompson Grants Workshop -  Subaward Compliance Management: How to Effectively Monitor Subrecipients Without Losing Your Mind

This on-demand course is designed for pass-through entities (PTEs) seeking effective and practical approaches to monitoring subawards under the requirements under the Uniform Grant Guidance (UGG).

Most trainings on subaward management focus on the obligations of the prime or pass-through entity. While this essential component is included, this workshop will extend beyond PTE obligations. You will walk away with best practices on how to successfully manage these obligations and effectively participate in a grant partnership as a subrecipient. Whether you are attending as a the prime or subrecipient, attendees will gain insight into their roles and responsibilities and how to apply practical solutions to challenges that often occur in complex grant projects.

Join us for this Subrecipient Monitoring Workshop for expert guidance on best practices, including:

• Determining your readiness to lead a grant as the prime recipient
• Best practices to establish a solid relationship
• Understanding whether or not engaging as a subrecipient with a particular entity will be a “good fit”
• Exploring the internal politics of leading a grant partnership
• Gaining knowledge of the necessary steps to take prior to making or accepting a subaward
• The obligations of the pass-through entity as defined in 2 CFR 200, including risk assessment, monitoring methods and tools, monitoring in the era of COVID-19, reporting and closeout of the grant award
• The revisions made to the uniform grant guidance, and how these changes impact their obligations as the PTE

Agenda

Session 1: The Absolute Essentials Necessary for Subaward Management
• The various types of subawards available under the Uniform Guidance and the importance of determining the correct type of award instrument for subawards
• The internal political that often present barriers to assessing the capacities required to determine the entity’s readiness to lead a grant as the prime recipient
• Identifying the components necessary for inclusion into a subaward agreement, and how to negotiate the terms of the agreement
• Best practices for prime recipients to establish a solid foundation and ensure successful subrecipients relationships and grant projects
• Roles of the prime and subrecipient; and the keys to avoiding common pitfalls of grant partnerships
• The obligations of the Pass-through entity as defined in the revised 2 CFR 200

Session 2: A Practical Guide to Subaward Monitoring: Using the Uniform Grant Guidance to Operationalize Your Processes
• The monitoring obligations of Pass Through Entities (PTEs) • Risk assessments of subawards
• How performance measures can be used to support monitoring methods
• Assessing the need for special conditions that are attached to the subaward
• Aspects of conducting Programmatic Site Visits, including virtual desk reviews, documents to review, corrective action plans, and determining if the Federal Awarding Agency should be contacted with concerns
• Elements to address for proper closeout to ensure the grant has met all Federal obligations

Meet Your Instructor

Toni DeMaglio has worked in grant management for over twenty years and serves as a compliance officer for post-award management. In this capacity, she provides interpretation of policies and rules to insure the conformance of federal and state laws, rules, regulations and agency/program policies. Her primary responsibility is to keep grants in the state of audit-readiness by providing technical assistance to personnel in the areas of fiscal integrity as they relate to programmatic activities. She works closely project directors and financial services to prevent and identify activities and charges that would be unallowable under grant regulations, and if required, recommends corrective action plans. Toni designs grants management training for grant project directors, administrators and support staff. She also assures that statutory/administrative requirements and grant conditions have been met during the closeout of each grant.